I think it's past time for another Stupid Questions thread, so here we go.
This thread is for asking any questions that might seem obvious, tangential, silly or what-have-you. Please respect people trying to fix any ignorance they might have, rather than mocking that ignorance.
This may be long for a stupid question... and it's not really one question... but it seems like a safe first post kind of place! It has just been on my mind a lot the last few months.
I was recently doing a review of my workplace's management system and used personal life examples to demonstrate why the management system is (/would of been) effective. Instead of convincing anyone else, I convinced myself my life would be better off if I had a personal management system.
I've googled high and low and found nothing that I could draw on. The amount of self-help and motivational books I waded through though... that was impressive. I find it particularly interesting that it doesn't seem present regardless of culture, even for procedure-heavy ones like Japan and Korea (at least in business) or more direct/rigid like Germany. Life just happens and you muddle through.
After putting pen to paper, I realised many "deficiencies" in my own life. I don't have a records "policy" - my files are on hard drives, NAS's, couple of clouds and a drive in a bank deposit box. I have no idea how many copies of my tax returns are floating around out there. I used to track expenses, but when I wanted to see my cashflow I realised I had no data for the last 2-3 years. I recently had to run out and buy some cleaning supplies because I ran out - that sums up my inventory system. That's a major barrier to cooking at home. I'm not sure what I have for emergency supplies either. I certainly don't plan (schedule or monitor) activities in my life at all. Risk management? I think my household insurance auto-renewed but not 100% sure.
Yet, I'd be considered decently organized among my peers. That seems terrifying.
Life isn't a project, or a company, but I think the "management system" approach would be beneficial because;
It engages system 2 thinking, resulting in (presumably) better plans
It allows optimization though sharing and iteration (assuming some common approaches develop)
It helps communicating and being held accountable, least for a certain set of relationships
It helps manage change, like the move from portable drives to cloud storage, or changing insurance coverage
It increases transactional memory, where you can put trust into a system to avoid having to keep a mental maps (of files, of money, of contingencies)
It allows outsourcing since the process is relatively well defined, such as to (virtual) assistants or maid services (I believe it'd be a net economic boom)
It can help be pro-active, like staying in touch at regular intervals - both prompting and prioritizing (more to do with how you approach life)
However, my prior is that almost no one does this. The most I've seen are individual components - some people run very good household budgets. It just doesn't exist as an overall framework.
Why? Is it because it doesn't work and/or isn't a suitable approach? A lack of definition to "life" to structure around/optimize towards? Is it more emotional, not giving up control and flexibility? Not taught/not socially acceptable? Does System 1 not bother with it, leading to failure?
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I've spent some time working on this but it's tough and I'm really not sure the effort would be worthwhile. The trigger to take it seriously was a long chain of events that led to a life achievement list. It's still in brainstorming mode, but getting huge and it seems to me that I need to put a lot more effort into optimizing for it.
Just to be clear, a lot of the answers I have gotten in person have been along the lines of "pick what you want and focus on it". I think it misses what I'm trying to convey - how do you manage everything you don't focus on? Why do you do things a certain way? I want to know what to do with my copy of my taxes next time I file. I want to do it because I should and I want to know why I should. The system offers an imperative, built on the foundation of having thought it out and deciding "this is how it should be".